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Cheltenham
Table Tennis Association
Mito Range

 

CTTA DATA PRIVACY POLICY 17th May 2018

 

 

 

  1. About this Policy

    1. This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.

    2. We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

    3. We reserve the right to amend this Data Privacy Policy from time to time without prior notice. we may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check x URL for the latest Privacy Policy

    4. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

  2. Who are we?

    1. We are Cheltenham Table Tennis Association. We can be contacted at General Secretary CTTA, 3 Summerfield Mews, Fauconberg Road, Cheltenham GL50 3AU. email: jon@mcgugan.co.uk tel: 07808929477.

 

  1. What information we collect and why.

 

Type of information

Purposes

Legal basis of processing

Member's name, address,

telephone numbers,

e-mail, address, TTID and DOB

Managing competition

and event entries and results.

Publishing results and ranking

For the purposes of our

legitimate interests in holding

competitions and events for

the benefit of members. For the purposes of our legitimate interests in promoting the Association

 

For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players

Emergency contact details for junior competitions only

Contact in the event of an emergency

Protecting the Member’s vital interests and those of their dependents

 

Date of birth

Managing membership

categories which are

age related

Age related tournament events

Gender

For gender competitions

 

Reporting Information to

Table Tennis England

 

 

For the purposes of the legitimate interests of Table Tennis England to maintain diversity data required by funders

 

Photos and videos of

members.

Putting on the website

and social media pages

and using in press

releases

Consent. We will seek the

consent on entry forms or at events.

The member may withdraw

their consent at any time by

contacting us by e-mail or

letter

 

 

  1. How we protect your personal data

    1. We will not transfer your personal data without your consent.

    2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

    3. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

    4. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

  2. Who else has access to the information you provide us?

    1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

    2. We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. handbook, to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

 

  1. How long do we keep your information?

    1. We will hold your personal data on our systems for as long as you are a member of the Association and for as long afterwards as it is in the Association's legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

    2. We securely destroy all financial information once we have used it and no longer need it.

  2. Your rights

    1. You have rights under the GDPR:

      1. to access your personal data

      2. to be provided with information about how your personal data is processed

      3. to have your personal data corrected

      4. to have your personal data erased in certain circumstances

      5. to object to or restrict how your personal data is processed

      6. to have your personal data transferred to yourself or to another business in certain circumstances.

    2. You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

 

0303 123 1113.

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to our General Secretary email: jon@mcgugan.co.uk.

 

 

 

Table Tennis England Responsibility Statement:

 

Table Tennis England takes all reasonable care to ensure that the information contained in its

Guidance is accurate, and that any opinions, interpretations and guidance expressed have been

carefully considered in the context in which they are expressed. However, before taking any

action based on the contents of this Guidance or any other Guidance provided by Table Tennis

England, readers are advised to confirm the up to date position and to take appropriate

professional advice specific to their individual circumstances.

About Us

Cheltenham is one of the UK's longest running leagues, having been established in 1923. The CTTA is renowned for its junior training schemes and providing the venue and equipment for major events, such as the Gloucestershire and Cheltenham Closed Championships.

We are a very friendly league that caters for all table tennis abilities. New players are always welcome - whether your a veteran looking to join a league team or someone new to the sport. During the season, training and practice nights are held at the YMCA Sports Hall on Tuesday and Friday evenings from 7pm - 10pm from September to July. If you would like to join our league, or just feel like a casual knock around within a friendly atmosphere, head on over to the Contact page for more details.

Contact Info

Jon McGugan (General Secretary)

07808929477 (m)

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